OpenOffice.org Writer — II

Objective Type Questions

Question 1

The printed copy of a document is called a hard copy.

1. True
2. False

Answer

True

Reason — The printed copy of a document is called a hard copy.

Question 2

We cannot incorporate graphics in a word processor.

1. True
2. False

Answer

False

Reason — We can incorporate graphics in a word processor in two ways:

1. Drawing objects
2. Pictures

Question 3

Writer can also check the spelling and grammar in a document.

1. True
2. False

Answer

True

Reason — Writer can check the spelling and grammar in a document by using the Spelling and Grammar option of Tools menu.

Question 4

The Print icon appears on Standard toolbar.

1. True
2. False

Answer

True

Reason — The Print icon appears on Standard toolbar.

Question 5

A table

1. Can be formatted with character formats like bold and paragraph formats like border and shading.
2. Can be created and modified with a button on the standard toolbar.
3. Is a method of organizing data in your document.
4. Is a grid organized in columns and rows.

Answer

Is a grid organized in columns and rows

Reason — A table is a grid organized in columns and rows.

Question 6

The cursor is positioned at X as shown

Which key should be pressed to move the cursor to the cell containing the word skeleton ?

1. Enter
2. Control
3. Shift
4. Tab

Answer

Tab

Reason — Tab key should be pressed to move the cursor to the cell containing the word skeleton.

Question 7

This table was inserted with 3 rows and 3 columns. A change was made to some cells. With the cursor at it, a column was inserted to the right.

This was the result

Why did this happen ?

1. The cells in the top row had been merged
2. The cursor was in the incorrect cell
3. The shift key was held
4. The tab key was held

Answer

The cells in the top row had been merged

Reason — A new column was added to the right of the cursor position and the cells in the top row had been merged.

Question 8

You type the following sentence into a document, and the word processor puts a wavy line under the first two words.

$\textcolor{#228B22}{\text{Printers is}} \text{ for hardcopy }$

What does the wavy line mean ?

1. The grammar is not correct.
2. Some words were spelt incorrectly.
3. You wanted those words underlined.
4. You selected those words for copying or cutting.

Answer

The grammar is not correct.

Reason — A wavy line represents incorrect grammar. The grammar of the given line is not correct. The correct statement should be "Printers are for hardcopy."

Question 9

You have typed the following sentence

For the 2nd year in a row I came 2nd by 
just half a second.

You have opened the Find and Replace dialogue box and made the following entries.

If you press Replace All, what will be the result ?

1. For the 2nd year in a row I came 2nd by just half a 2nd.
2. For the second year in a row 1 came 2nd by just half a second
3. For the second year in a row I came second by just half a 2nd
4. For the second year in a row I came second by just half a second.

Answer

For the second year in a row I came second by just half a second.

Reason — All the instances of "2nd" will be found and replaced by "second" in the document as the Replace all option was selected.

Question 10

You are going to use the Find and Replace facility to find 'au' and replace it with Australia.

Which search option should you choose ?

1. Match case
2. Find whole word only
3. Use wildcards
4. Find all word forms (English)

Answer

Find whole word only

Reason — We should choose "Find whole word only" option because we don't want to cause any changes if 'au' appears in any other word in the document.

Question 11

A student wanted to type the sentence 'Two boys have been there'. Instead it was typed as 'To boys hav been their'. Which word will be picked up as a mistake by the spell checker ?

1. To
2. hav
3. bean
4. their

Answer

hav

Reason — The Writer checks the spellings according to the dictionary of the selected language. All the other words in the given text, except "hav" have correct spellings, though their meanings are different.

Question 12

In an essay, you use the word nice too many times. You do not know what other word to use instead of nice. Which tool could you use to find alternative words ?

1. Thesaurus
2. Cut and Paste
3. Find and Replace
4. Spelling and Grammar

Answer

Spelling and Grammar

Reason — We can find alternative words by choosing Spelling and Grammar option from the Tools menu.

Question 13

You want to change the word mist to fog in a document. You choose Replace All in the Find and Replace dialogue box.

What will the following line become ?

Mister Adams said there was so much mist he had to use the demister.

1. Mister Adams said there was so much mist he had to use the demister.
2. Mister Adams said there was so much fog he had to use the defoger.
3. Foger Adams said there was so much fog he had to use the defoger.
4. Foger Adams said there was so much fog he had to use the demister.

Answer

Foger Adams said there was so much fog he had to use the defoger.

Reason — In the sentence,

Mister Adams said there was so much mist he had to use the demister.

The highlighted instances of the word "mist" will be replaced with "fog", resulting in the sentence:

Foger Adams said there was so much fog he had to use the defoger.

Question 14

You are using a word processor and have selected Automatic Numbered List. You type the following:

(1) Aim
(2) Method

What will happen when you press Enter/Return ?

1.

(1) Aim
(2) Method
(3) |

2.

(1) Aim
(2) Method
  |

3.

(1) Aim
(2) Method
(3) |

4.

(1) Aim
(2) Method
      |

Answer

(1) Aim
(2) Method
(3) |

Reason — Automatic Numbered List will generate numbers automatically as soon as the Enter key is pressed.

Question 15

You are using a word processor and have selected Automatic Numbered List. You type the following

(A) Jane
(B) Kim |

What will happen when you press Enter/Return ?

1.

(A) Jane
(B) Kim
(C) |

2.

(A) Jane
(B) Kim
  |

3.

(A) Jane
(B) Kim
(C) |

4.

(A) Jane
(B) Kim
      |

Answer

(A) Jane
(B) Kim
(C) |

Reason — In this case, Automatic Numbered List will automatically generate the next alphabet in the sequence to number the list.

Question 16

You have just realised that you need an extra row at the end of the table shown. How would you go about achieving this ?

1. Delete the table and start again
2. Use the Insert Column function
3. Use the Insert Row function
4. Press Enter/Return in the last row.

Answer

Use the Insert Row function

Reason — We can use the Insert Row function to add an extra row at the end of the table.

Question 17

This table has been selected

What will happen when you click the icon labelled X ?

1. All the data in the table will be centered
2. Only data in the first column will be centered
3. Only the data in the last column will be centered
4. The table will move across to the centre of the page.

Answer

The table will move across to the centre of the page.

Reason — Clicking the center align button with the entire table selected will align the table to the centre of the page.

Question 18

A (n) ............... , like that shown before the points listed in figure below, is a dot or other symbol positioned at the beginning of a paragraph.

1. bullet
2. logo
3. cell
4. target

Answer

bullet

Reason — A bullet like that shown before the points listed in figure above, is a dot or other symbol positioned at the beginning of a paragraph.

Question 19

What does figure below mainly show?

1. Bulleted list
2. Numbered list
3. Unordered list
4. Ordered list

Answer

Numbered list

Reason — The above figure shows a numbered list.

Question 20

In figure below, the sub list is shown as :

1. Bulleted list
2. Numbered list
3. Unordered list
4. Ordered list

Answer

Bulleted list

Reason — The sub list is shown as bulleted list.

Theoretical Questions

Question 1

You can view multiple pages in Page Preview ?

1. Yes
2. No

Answer

Yes

Reason — We can view multiple pages in Page Preview.

Question 2

Words that are misspelled appear with a blue wavy line under them as you type :

1. False
2. True

Answer

False

Reason — Words that are misspelled appear with a red wavy line under them as we type.

Question 3

To create tabular data, you need to use which of the following features of Writer ?

1. Tabs
2. Tables
3. Columns
4. none of the above

Answer

Tables

Reason — Tables are used to create tabular data.

Question 4

What's the quickest way to create a graphical looking arrow symbol in Writer ?

1. Create lines and move them in a way to form arrow.
2. Insert block arrows from AutoShapes
3. Paste pictures of arrows.

Answer

Insert block arrows from AutoShapes

Reason — Inserting block arrows from AutoShapes is the quickest way to create a graphical- looking arrow symbol in Writer.

Question 5

You're printing a page with a large table at the end. You want to turn the page with the table on its side, so that it's wider than it is tall. How do you do that?

1. Change the page orientation to landscape
2. Insert a table with its text direction formatted as vertical.
3. Insert columns and format them as vertical

Answer

Change the page orientation to landscape

Reason — Changing the page orientation to Landscape will provide the required space to the table and the columns can be widened as per the need.

Question 6

Your document is five pages long. How can you number the upper-right corner of each page so that it says "Page 1 of 5," "Page 2 of 5," and so on whenever it's printed ?

1. On the Format menu, click Page... option, and then click the Header tab and then Align Right button on the Formatting toolbar. Then click Insert Menu and select Fields options, from this submenu select the desired fields (Page Number, Page count etc.)
2. On the Format menu, click Bullets and Numbering, then click the Numbering type tab and assign numbers to the preferred location on your pages.

Answer

On the Format menu, click Page... option, and then click the Header tab and then Align Right button on the Formatting toolbar. Then click Insert Menu and select Fields options, from this submenu select the desired fields (Page Number, Page count etc.)

Question 7

Expand the term WYSIWYG. Why is Writer called a WYSIWYG program ?

Answer

WYSIWYG stands for What You See Is What You Get.

The Writer is called a WYSIWYG program as the screen shows us exactly how our document will look when we print it out.

Question 8

What are lists ? How many different types of lists can you create in Writer ?

Answer

List is a way to group together related piece of information, so as to make information more organized and easier to read.

We can create two types of lists in Writer:

1. Bulleted Lists.
2. Numbered Lists.

Question 9

What are the advantages of spell check ?

Answer

The advantages of spell check are as follows:

1. Error Detection — It identifies spelling mistakes.
2. Professionalism — It enhances document credibility.
3. Time Savings — It quickly spots errors and saves review time.
4. Multilingual Support — It works in multiple languages.
5. Custom Dictionaries — We can add terms related to our industry or subject.
6. Suggestions — It offers word replacement options.
7. Auto-Correction — It fixes common typing errors.
8. Learning Tool — It improves vocabulary and skills.

Question 10

Why do you think, Grouping of graphic objects is useful?

Answer

Grouping of graphic objects lets us manage complex diagrams, images, or charts as a single entity, preventing accidental displacement. Grouped elements maintain their arrangement during editing, ensuring consistent design. This simplifies document creation and enhances document layout and visual appeal.

Question 11

What are tables? How do you insert them in a Writer document?

Answer

A table is an arrangement of text in the form of columns and rows.

We can insert a table in two ways:

1. Click the arrow of Table button on the Standard Toolbar. Press the mouse button and drag to select the number of rows and columns and release the button to insert a table.
2. Click Table icon on standard Toolbar or select Table command from Insert drop down menu or press Ctrl + F12. Specify the number of rows and columns in Insert Table dialog box and click OK.

Question 12

Write your BIO-DATA in Writer.

Answer

A sample bio-data is given below for reference:

Question 13

What are lists ? How are they useful ?

Answer

List is a way to group together related piece of information, so as to make information more organized and easier to read.

Lists are commonly used for outlining, presenting steps, summarizing information, and more. They enhance readability, structure and organization. They improve content flow, emphasize key points, simplify complex information, and aid comprehension in various contexts like articles, presentations, and notes.

Question 14

In how many ways can you create lists ? Write the procedure to do so.

Answer

We can create a bulleted or numbered list in the following way:

1. Click the Bulleted List button or Numbered List button on the formatting toolbar.
2. Type the first entry and press ENTER. This will create a new bullet or number on the next line. If we want to start a new line without adding another bullet or number, hold down the SHIFT key while pressing ENTER.
3. Continue to type entries and press ENTER twice when we are finished typing to end the list.
4. We can use the Increase Indent and Decrease Indent buttons on the formatting toolbar to create lists of multiple levels.

We can also type the text first, highlight the section, and press the Bulleted List or Numbered List buttons to add the bullets or numbers.

Question 15

Suggest a situation where bulleted lists are more useful than numbered lists.

Answer

Bulleted lists are ideal for showcasing a variety of related ideas or options that don't require a specific order. For example, a bulleted list is more suitable for listing features of a product, highlighting advantages of a service, or presenting creative brainstorming points, as they lack a strict sequence.

Question 16

What is the utility of find and replace in a word processor ?

Answer

The utility of find and replace in a word processor is as follows:

1. Efficiency — Quickly locates specific words or phrases, saving time.
2. Consistency — Ensures uniform language and terminology throughout.
3. Error Correction — Swiftly identifies and rectifies misspellings and errors.
4. Bulk Editing — Speeds up modifications for lists or repeated items.
5. Document Analysis — Aids in extracting relevant information for research or summaries.

Question 17

In what sense, print preview is a useful tool in a word processor ?

Answer

Print preview in a word processor offers a preview of how a document will look when printed. It ensures formatting, layout, and content accuracy before printing, preventing wastage of paper and ink. Users can make adjustments, address errors, and ensure the final printed output matches their expectations, saving resources and improving document quality.

Application Oriented Questions

Question 1

Tick two boxes to show features of a word processor.

Answer

Question 2

Suggest how can the following document be improved and made more presentable ?

How can you make sure that the features that you added have rightly been added before taking a print out ?

Answer

To improve the presentation of the table, we can follow these steps:

1. Format Data — Ensure consistent formatting of data.
2. Use Descriptive Units — Specify units for the "Years" column, e.g., "Years," "Weeks," to provide context.
3. Standardize Data Entries — Years column has years of experience, month and year of joining and joining duration in weeks. This should be standardized across all rows.
4. Add Borders and Formatting — Apply borders and subtle formatting to separate table elements visually.
5. Alignment — Align the numbers in the "Years" column to the right and align the data in "Surnames" and "Responsibility" columns to the left for a cleaner look.
6. Use a Table Style — Apply a pre-designed table style to enhance visual appeal.

Before printing, we can use the Print Preview feature to review the final appearance of the document.

Question 3

Tript often uses a word processor to write to her friends. Every time she carries out a spell check, the word processor tells her that her best friend's name is mis-spelt. She knows that it is spelt correctly.

(a) Describe how could she avoid this message appearing.

(b) Tript gets the same message each time she enters a Pincode. State what action Tript should take.

(c) Why would the action Tript takes with regard to her friend's name differ from the action she would take with the Pincode ?

(d) It takes Tript a long time to type in her friends' addresses. How can Tript make it easier to set up a page ready for future letters to her friends ?

Answer

(a) To avoid the spell check message for her best friend's name, Tript can add her friend's name to the word processor's custom dictionary. This way, the word processor will recognize her friend's name as a correctly spelt word and won't flag it as a spelling error in the future.

(b) For pincodes, Tript should add common pincode numbers or patterns to the word processor's custom dictionary. This will prevent the spell check from flagging pincode entries as spelling errors.

(c) Tript's friend's name is a proper noun, and she's certain about its correctness. Adding it to the custom dictionary ensures consistency. However, pincodes consist of numbers that can vary based on location, making it impractical to add all possible variations to the dictionary.

(d) Tript can create a template for her letters with place holders for addresses. She can use mail merge feature where she maintains a list of her friends' addresses in a spreadsheet or database. The word processor will automatically populate the place holders with the addresses, making it quicker to set up pages for future letters.